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Food & Beverage Division is a major contributor to Fairground Holdings revenues. It provides the following services:-.
 
(i) CONFERENCING
  These are usually staged to supplement a convention program. We normally supply information related to new development of interest to potential customers. We have identified that conferences are more common in Professional, Educational Institutes/Associations.
   
(ii) SEMINARS & WORKSHOPS
  These are very similar to conferences but are smaller in scale. They are normally used to train and educate members of specific associations e.g. Debswana (under supply management service). Many of our common seminars are developed by individual seminar consultants who travel around the country, presenting special programs to the members while seminars may be developed by the members paid staff.
   
(iii) BOARD & COMMITTEE MEETINGS
  These are smaller groups of meetings held at Fairground Holdings. We try to set them in beautifully (or our best rooms) to attract executive clientele. These normally comprise of ten people or fewer. We normally concentrate on the success that we have with board and committee meetings to generate support for selection as a conferencing site.
 

Fairground Holdings also does catering for social events (special functions) which include theme parties, family reunions, wedding receptions, etc.

Staging special functions such as theme parties, family reunions, and wedding receptions can be challenging but we make the task easier for all types of clients by having ongoing consultations with them. These events can be rewarding especially in areas of catering when the client gets exactly what he ordered. These are truly memorable to clients, and often we get repeat business through word of mouth referrals.

 
(iv) WEDDINGS
 

The five elements of wedding receptions are:-
Menu & Beverages, disposables, equipment, décor, service.

We have detailed menu's running from starters to an elegant sit down dinner. The bride and groom's choice of menu is important and usually prefer to deal with the couple and they are invited to participate from the outset so that their menu is customized.

Attracting the Bridal Market
Staging a bridal show: Usually this is done by joining forces with local wedding-related businesses to host a bridal show. The type of companies invited to this show are : local jewelry stores, bridal boutiques, florists, printers, etc.

Offering Wedding Booklet
The menu is key to someone making booking for a wedding reception. The booklet includes, fill in charts, timetables, decorations needed, and spaces for the themes and flowers.

Provision of deluxe wedding packages
Most people go first-class when it comes to a wedding reception. There are 3 types of packages namely: deluxe, mid-priced, and budget. Most of the time clients prefer to go for the deluxe package because a wedding is a once in a lifetime occasion.
   
(v) OUTSIDE CATERING
 

Can be divided into two parts: functions that are not held in the banquet hall but are still in the property of Fairground Holdings such as barbecues or functions hosted in tents pitched on the property's ground. These have an added advantage because of close proximity to the kitchen and equipment that is needed to service the function.

The other part is that of outside catering, i.e. away from Fairground Holdings premises.
   
Types of Meeting Rooms

Meeting rooms fall into 3 groups: exhibit halls, ballrooms/banquets, conferencing and board rooms.

The type of room used will depend on:

  1. the type of meeting
  2. the number of people expected to attend
  3. the size and layout of the room
  4. special requirements (audiovisuals, equipment)
 
MEETING ROOM SETUPS

We have various room setups that meet the clients needs.

1. Theatre setup
(Cinema setup)		 Chairs are setup up in straight rows (with ailes) parallel to the head table, stage, speakers or podium.
     
2. U-shaped setup Tables are setup in the shape of a block letter. Chairs are placed outside the closed end of both sides of each leg, known as horse shoe setup.
     
3. Class room setup Common setup. Tables are lined up in rows on each side of the aile. Usually 3 to 4 chairs to a table.
     
4. Banquet setup A meal setup that uses round tables. It accommodates the needs of a customer.

Below are details of the rooms available along with their capacities.

ROOM NAME
CLASSROOM
U SHAPE
CINEMA STYLE
BANQUET
RECEPTION
1. Ditshupo
5000 pax
2000
10000
2500
15000
2. Chamber
950
600
2000
800
1500
3. Annex
300
500
360
360
350
4. Pavilion Hall
200
120
400
280
300
5. Banquet
100
100
350
120
250
6. Room 4
25
25
50
40
30
7. Room 5
20
20
50
30
30
8. Room 6
20
20
50
30
30
9. Room 7
50
50
100
50
100
10. Room 16
13
18
40
20
20
11. Room 17
20
15
50
30
30
12. Room 18
19
30
40
30
30
13. Room 22
37
40
100
40
40
14. Room 23
15
18
30
20
30
15. Room 24
25
10
30
20
30
16. Room 25
40
35
100
50
50
17. Room 27
40
40
100
50
50
18. Room 28
15
20
30
20
30

19. Registration room- accommodates 6 pax to carry out registration of delegates at a time.
   
20. Dispensary room - a clinic with a waiting room for patients.
NB: 15 rooms can be used as breakaway rooms or offices during conventions
   
21. Open Space - Suitable for concerts, music festivals and church crusades.
   
 
         
   
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